國際事務處 Department of International Affairs 國際事務處 Department of International Affairs

Academia Sinica Regulations on Grants for Young Scholars Attending International Academic Conferences Abroad (Pilot Program)

                 Promulgated on October 31, 2017 at the 980th Executive Meeting 

Amended and adopted on August 7, 2018 at the 992nd Executive Meeting

Article 1: Objective

By establishing this grant program, Academia Sinica (the “Academy”) seeks to encourage young researchers within the Academy to attend international academic conferences abroad (excluding Chinese Mainland, Hong Kong and Macao) to present their research results in order to expand and broaden their horizons, strengthen research capabilities, and build opportunities for international academic cooperation.

Article 2: Eligibility

Full-time research assistants, doctoral students, postdoctoral fellows, and assistant research fellows within the Academy are eligible to apply.

Article 3: Application Procedure

Each institute or center may submit six applications as a maximum per year. After preliminarily reviewing received applications, institutes or centers are to rank and submit received applications to the Department of International Affairs. Applications need to be submitted two months prior to the day the conference begins. Late and incomplete applications will not be accepted. The following documents should be included in the submission:  

1. Application form
2. A letter of invitation from the organizers of the international conference or documentation that shows that the applicant’s paper has been accepted for presentation at the conference must be included. The following conditions must also be met:
   1. Presentations must be made orally or via posters.
   2. The applicant must be the lead author or a corresponding author.
   3. Papers must be published and/or presented in affiliation with the Academy.
3. Abstract for the paper to be presented
4. Any other supporting documentation that will aid the review process (e.g. detailed description of the importance and significance of the international conference, previous Best Paper Awards awarded by prior conferences attended, or any other documentation that can demonstrate the outstanding caliber of the applicant).

Article 4: Selection Procedure

Applications will be reviewed once a month. At the end of each month, the Academy’s Department of International Affairs will collect and forward submitted applications to the Central Academic Advisory Committee for review. Final selection results along with application documents will be forwarded to the President for approval. Upon approval, applicants will be informed of the review results in writing.

Article 5: Co-authorship and Grant Stipulations

Recipients can only receive one grant during a calendar year. If the paper is a result of a co-authorship, only one of the authors will be subsidized to present the results at an international conference.

Article 6: Funding

Grants will be made according to the amount of funding applied for and approved. Subsidies can be allocated for expenses in the following areas:

1. Grant funding can only be used to cover the round-trip airfare and the conference registration fee. Subsidies for airfare will be provided according to the Academy’s relevant regulations on traveling abroad.
2. If the venue of the conference is located in the Asia-Pacific region (including New Zealand and Australia), a maximum grant of NT$30,000 will be provided. For venues located in Europe, America, and Africa, a maximum grant of NT$60,000 will be offered. Payment of these expenses must be first made by the grant recipient and will be reimbursed following the completion of the conference.  
3. The number of grants awarded per year will be adjusted according to the allocation, usage, and status of funding for overseas travel during that calendar year.

Article 7: Conference Report

At the conclusion of the conference, and within fifteen (15) days of returning to Taiwan, the grant recipient must submit a final report on the conference. At the same time, a detailed account of subsidized travel expenses along with original receipts must be submitted in order to apply for reimbursement.

Article 8: Ethical Conduct

Applicants who violate standards of academic ethical conduct will be held responsible in accordance with the regulations on “Guidelines for the Establishment and Operation of Ethics Committees at All Levels Academia Sinica.”